The Program Manager for the Centre for Genetic Medicine (CGM) collaborates with the Centre’s leadership Executives to oversee the coordination, management and operational aspects of the Centre. The Program Manager is responsible for operationalizing the vision and strategic plan and is accountable to manage the day to day operations of the Centre. In addition, the Program Manager is the Centre’s key contact for internal and external stakeholders, including the hospital foundation, managing the financial aspects of the Centre including budget preparation, ongoing budget management and oversight.
The Program Manager manages project timelines, develops and tracks budgets, provides status reports and evaluates effectiveness of improvement activities.
- Manages and coordinates all committee meetings, including the recording and transcribing of minutes
- Initiating workflow from action items and on behalf of the executive leadership
- Human Resources, performance management, management of staff, volunteers and students
- Develops administrative processes, guidelines and applications for the Centre’s activities.
- Responsible for the Centre’s Annual Report and foundation reports
- Responsible for maintaining the Centre membership contacts
- Communication plans/strategies, including overseeing the website development and content management.
Centre Program Development:
- Assists in the development of the Centre’s strategic direction and formulates long-term plans for improving quality and productivity
- Identifies, develops and maintains links within the Centre and between the Hospital and Community partners by:
- Assisting the Centre’s Education Advisor to develop multidisciplinary and interprofessional educational events to foster collaboration, promote dissemination of relevant health care information to staff, patients and families
- Strengthening and promoting clinical research, translation research and health systems research
- In conjunction with the Education Advisor, manages the Centre’s lectureship series and seminars including the development and implementation of new educational activities.
- Responsible for all Centre wide events including developing and managing agendas, budgets, contracts, marketing and communication plans, coordinating speakers, maximizing attendance, managing donor/sponsor funds
- Manages project timelines, develops and tracks budgets, provides status reports and evaluations
- Works closely with the Hospital Foundation to identify and match donors with the Centre’s opportunities, develop donor proposals and presentations.
- Collecting, reviewing and vetting of applications for research grants and competitions
- Develops initiatives to enhance communication, education, exchange of information within the Centre
- Responsible for Financial administration/management, budget preparation and oversight
- Manage foundation requests and disbursements
- Review monthly financial MI reports and provided reports to the Centre’s leadership
- Responsible for all accounts payables and receivables
- Review and approve foundation restricted fund activity reports
- Ensure accuracy of all Centre funds and reports
- Contract management (legal and agreements)
- Identify, initiate and manage processing of new funds
- Track and manage the financial burn rate of multiple projects against the funds to ensure sufficient funds are used appropriately
- Report on feasibility of future initiatives and projects including current and forecasted funds.
Management of Strategic Projects:
- Manages and coordinates strategically important projects for the Centre that involve multiple stakeholders: Clinical research projects, fellowships, MoH initiated Health system studies, ambulatory initiatives etc.
- Responsible for the development of the special projects implementation plans, budgets, contract management, milestone payments etc.
- Strong project management skills are required to deliver complex strategic projects on time and within budget.
- The ability to build strong and collaborative relationships with many and varied stakeholders both internally and externally.
- The Program Manager is the first point-of-contact to the Centre and often the only point-of-contact and so a high degree of professionalism and Centre program knowledge are paramount.
- The ability to identify Program links where none currently exist.
- Strong financial management skills are required to track multiple sources of funding, develop budgets, initiate, track and balance funds.
- Responsible for finite funds and resources that she/he must diligently and creatively manage.
Here’s What You’ll Need
- Bachelor’s Degree with a preference in Business, or Health Sciences
- 5 or more years of relevant project management/coordination experience (preferably in a healthcare setting) with a strong knowledge of foundation and project management processes
- Project Management Professional (PMP) designation or equivalent is an asset
- Strong knowledge/proficiency of Microsoft Office and Project Tools (Work, Project, Excel, Power Point)
- Demonstrated strong writing and presentation skills as well as project management and basic financial management experience
- Ability to prioritize work load and work confidently under pressure on tight deadlines
- Demonstrated ability to be self-directed and have excellent problem-solving and analytical skills
- Proven ability to work effectively both independently and in a team based environment
Employment Type: Full- time, 13 month contract with modified benefits